The Cub Club Committee Chair Positions 2022-2023
Committee Chairs
** Board of Directors
Art Docent
The Art Docent Chair is responsible for the art enrichment program. This position includes ensuring that all teachers have a parent volunteer (docent) to teach monthly art lessons, keeping the art supplies stocked and organized, training docents, and coordinating the art walk in the Spring.
Time Commitment: 12-15 hours at the beginning of the school year and approximately 1-2 hours a month for the rest of the year.
Book Fair
The Book Fair Chair is responsible for arranging and executing the Book Fair. This position requires the Chair to count money from each day, keep accurate records, and reorder items as needed. They must coordinate all aspects of the fair including set up and take down with the Scholastic representative and librarian. In addition, Book Fair Chair coordinates and organizes all volunteers and handles Scholastic dollars.
Time Commitment: 40 hours the month of the event and approximately 1 hour a month for the rest of the year.
Carnival
The Carnival Chair is responsible for creating, coordinating, and organizing all aspects of the school carnival. This includes games, prizes, hiring an inflatables company, concessions, and coordinating volunteers. This Chair will need to purchase necessary items, design and execute games, create forms to invite families and purchase tickets, create a concession stand, collect and handle money, and work the event.
Time Commitment: 20 planning hours in the winter, 40-80 hours in the spring.
** Cashier
The Cashier is responsible for counting PTO money from the safe and depositing it in the bank. This position requires that the safe is checked regularly and that all records are kept carefully. Safe money handling procedures must be followed.
Time Commitment: 1-2 hours a week, depending on the activities going on in the Cub Club.
Fall Dance
The Dance Chair is responsible for selecting the theme of the dance, hiring a DJ, creating games, purchasing items, scheduling volunteers, and handling money. They must also coordinate set up/clean up, market dance to parents and students, and work the event.
Time Commitment: 10-20 hours per dance.
Fall Fundraiser
The Fall Fundraiser Chair will work with the VP of Fundraising to coordinate and execute a school and board-approved fundraising event. Responsibilities include counting money, coordinating volunteers, and distributing or collecting items. Individuals with marketing, sales, and organizational skills would be beneficial for this role.
Time Commitment: Approximately 60 hours spread out over two months, typically.
Family Fitness Night
The Family Fitness Night Chair is responsible for planning and promoting our health and wellness event, alongside the PE department. This event brings in local business’ in the health/wellness space, provides fun activities for students to show their knowledge of fitness and coordinates giveaways for families from local business’. This position also includes coordinating with the building manager and office staff for set up and take down, organizing volunteers, marketing the event, and purchasing items as needed. Time Commitment: 5-10 hours
Family Fun Nights
The Family Fun Chair is responsible for planning and promoting quarterly events to build community within our school. Events could include but are not limited to: paint nights, game nights, movies, and back-to-school kick-off. This position also includes coordinating with the building manager and office staff for set up and take down, organizing volunteers, counting money, marketing the event, and purchasing items as needed.
Time Commitment: 5-10 hours depending on event.
Lost and Found
The Lost and Found Chair must organize the Lost and Found area. This person is also responsible for returning labeled lost items to students and coordinating times to donate remaining items to charity.
Time Commitment: 1-3 hours a month.
** Membership
The Membership Chair is responsible for entering all membership applications into the PTO Database and keeping our membership records current.
Time Commitment: 8 hours at the start of the school year and 1 hour a month, the rest of the year.
Missoula Children’s Theatre
The MCT Chair is responsible for coordinating two MCT plays during the school year. Responsibilities include: working with staff sponsor, promoting auditions, creating the bulletin board with cast lists for each play, and helping to ensure rehearsals run smoothly. In addition, this Chair must order flowers to sell at performances, contact the pianist, set up before shows, and help run the box office for each show.
Time Commitment: 30 hours the week of each play and approximately 5 hours throughout the rest of the year.
Popcorn
The Popcorn Chair is in charge of creating the popcorn program. They must create a schedule, coordinate volunteers, order supplies, and keep accurate records of sales.
Time Commitment: 1-2 hours a week, 6+ hours on popcorn days.
Reading Program (Roaring Readers)
The Reading Program Chair is responsible for coordinating the monthly reading program. This includes designing the overall direction and scope of the program, creating incentives, keeping accurate records, helping students with tracking, and distributing prizes.
Time Commitment: 8 hour initially, and 3-5 hours a month.
School Pictures
The School Pictures Chair is responsible for contracting the photographer for school photos (with approval of the Board of Directors and Principal), coordinating volunteers for picture day and make-up picture day.
Time Commitment: 3-5 hours during school picture time.
Science Fair
The Science Fair Chair coordinates with 5th grade teachers. Responsibilities include finding volunteers to read and view projects and ordering ribbons for student participants.
Time Commitment: 6 hours over the course of the school year.
Social Media/Marketing
The Social Media Chair is responsible for managing social media accounts, which include but are not limited to Facebook and Instagram. This position includes posting about activites within the school and throughout the district. The Chair also must monitor public comments and keep conversations positive and focused on TES. Posts following PTA meetings with updates and important information are required.
Time Commitment: 30-60 minutes a week.
Spring Fundraiser
Same as Fall Fundraiser
Staff Appreciation
The Staff Appreciation Chair coordinates meals, treats, and recognition for teachers and staff throughout the year. Requirements include organizing volunteers to provide monthly treats, working with office staff to coordinate dates for meals, preparing a small birthday treat for each birthday, and creating many gifts and meals during Teacher Appreciation Week in May.
Time Commitment: 2-4 hours monthly. 5-10 hours during Teacher Appreciation Week.
** Yearbook
The Yearbook Chair is responsible for selecting and setting up a contract with the chosen yearbook company. They must oversee a team of volunteers who will be collecting photos and finding photographers for special events, arranging layouts, running a cover design contest, and working with the office staff to edit yearbook pages. The contracted company produces the final product.
Time Commitment: 5-25 hours for the whole year.
** denotes a position that is a member of the Board of Directors
Below are descriptions of the Executive Board Officer roles at TES PTO. Nominations for the board are generally open from March through April with elections for the new board taking place in May. Officers are elected for one year and may serve no more than two consecutive terms in the same office. Each person elected shall hold only one office at a time. Executive Officers must be paying PTO members and must be cleared through the district for volunteer clearance. CLICK HERE for volunteer clearance information. Time commitment for these roles varies. Should you have any questions email president@tahomacubs.org. We appreciate you taking the time to consider volunteering for these roles.
President: The president shall preside over meetings of the organization and executive board, handle correspondence, and send notices of meetings to membership. Serve as a primary contact for the principal, represent the organization at meetings outside the organization, serve as the ex officio member of all committees except the nominating committee, and coordinate the work of all officers and committees so that the purpose of the organization is served.
Vice President: The Vice President shall assist the current president with their duties listed above. The vice president will carry out duties as delegated by the president and carry out the duties of president in the absence or inability of the president to serve, except in the case of an elected co/assistant president.
Fundraising: Fundraising oversees all fundraising activities for the organization. This includes research, promotion and implementing fundraisers.
Secretary: The secretary shall keep all records of the organization, take and record minutes, prepare the agenda, handle correspondence, and send notices of meetings to membership. The secretary also keeps a copy of the minute’s book, bylaws, rules, membership list and any other supplies and brings them to meetings.
Treasurer: The treasurer shall keep an accurate record of all receipts and expenditures, and pay out funds in accordance with the approval of the executive board. They will present a financial statement at every meeting and other times of the year when requested by the executive board, and make a full report at the end of the year. The treasurer will also taxes in accordance with the schedule. Treasurer will also file all required filings with the State according to the schedule, and must notify the President upon completion.
To apply for any of these positions, please fill out the form here.
_____________________________________
Your PTO has many fun and important programs. If you have any interest in contributing your time and talents to help these programs be successful, click on a program link to learn more about volunteer opportunities in that area. There is NO obligation to commit.
*PLEASE NOTE: You must be cleared by the school district to volunteer in any capacity. If you have not been cleared, please complete the background check online at: http://tahomavolunteers.hrmplus.net/
Contact information for each department can be found here.
Click here to see upcoming volunteer opportunities.