The Cub Club Committee Chair Positions 2021-2022
All board positions and committee chairs are encouraged to attend monthly meetings. Chairs must attend at least one meeting every three months and report about events and plans as needed.
Reading Program (Roaring Readers)
The Reading Program Chair is responsible for coordinating the monthly reading program. This includes designing the overall direction and scope of the program, creating incentives, keeping accurate records, helping students with tracking, and distributing prizes.
Time Commitment: 8 hour initially, and 3-5 hours a month.
The Membership Chair is responsible for entering all membership applications into the PTO Database and keeping our membership records current.
Time Commitment: 8 hours at the start of the school year and 1 hour a month, the rest of the year.
The Yearbook Chair is responsible for selecting and setting up a contract with the chosen yearbook company. They must oversee a team of volunteers who will be collecting photos and finding photographers for special events, arranging layouts, running a cover design contest, and working with the office staff to edit yearbook pages. The contracted company produces the final product.
Time Commitment: 5-25 hours for the whole year.
Family Fitness Night
The Family Fitness Night Chair is responsible for planning and promoting our health and wellness event, alongside the PE department. This event brings in local business’ in the health/wellness space, provides fun activities for students to show their knowledge of fitness and coordinates giveaways for families from local business’. This position also includes coordinating with the building manager and office staff for set up and take down, organizing volunteers, marketing the event, and purchasing items as needed.
Time Commitment: 5-10 hours
The Carnival Chair is responsible for creating, coordinating, and organizing all aspects of the school carnival. This includes games, prizes, hiring an inflatables company, concessions, and coordinating volunteers. This Chair will need to purchase necessary items, design and execute games, create forms to invite families and purchase tickets, create a concession stand, collect and handle money, and work the event.
Time Commitment: 20 planning hours in the winter, 40-80 hours in the spring.
The Free Money Chair is responsible for informing parents about our free money programs, collecting donations, submitting necessary paperwork, and holding contests to boost participation. Examples include: Fred Meyer, Grocery Outlet, and Box Tops.
Time Commitment: 1-2 hours a month.
Lost and Found
The Lost and Found Chair must organize the Lost and Found area. This person is also responsible for returning labeled lost items to students and coordinating times to donate remaining items to charity.
Time Commitment: 1-3 hours a month.
The Popcorn Chair is in charge of creating the popcorn program. They must create a schedule, coordinate volunteers, order supplies, and keep accurate records of sales.
Time Commitment: 1-2 hours a week, 6+ hours on popcorn days.
The Science Fair Chair coordinates with 5th grade teachers. Responsibilities include finding volunteers to read and view projects and ordering ribbons for student participants.
Time Commitment: 6 hours over the course of the school year.
The Social Media Chair is responsible for managing social media accounts, which include but are not limited to Facebook and Instagram. This position includes posting about activities within the school and throughout the district. The Chair also must monitor public comments and keep conversations positive and focused on TES. Posts following PTA meetings with updates and important information are required.
Time Commitment: 30-60 minutes a week.
The Website Chair is responsible for updating and maintaining The Cub Club website, for accuracy and relevancy. Requirements include creating an event calendar for the year as well as a detailed monthly calendar. The site is built on WordPress, and is fairly user friendly.
Time Commitment: 8+ hours at the beginning of the year and about 1-2 hours a month after that.
The movie nights chair is responsible for organizing movie nights that will be hosted in the auditorium and primarily run during the fall and winter months. Requirements include creating a schedule for movies, organizing volunteers, movie selection and keeping our movie license current. The chair must also promote events and keep track of/organize concession sales.
** denotes a position that is a member of the Board of Directors
Below are descriptions of the Executive Board Officer roles at TES PTO. Nominations for the board are generally open from March through April with elections for the new board taking place in May. Officers are elected for one year and may serve no more than two consecutive terms in the same office. Each person elected shall hold only one office at a time. While our current board, with the exception of the Secretary, intend to re-run for their current positions, anyone may run for any position. Executive Officers must be paid PTO members and must be cleared through the district for volunteer clearance. CLICK HERE for volunteer clearance information. Time commitment for these roles varies. Should you have any questions email firstname.lastname@example.org. We appreciate you taking the time to consider volunteering for these roles.
President: The president shall preside over meetings of the organization and executive board, handle correspondence, and send notices of meetings to membership. Serve as a primary contact for the principal, represent the organization at meetings outside the organization, serve as the ex officio member of all committees except the nominating committee, and coordinate the work of all officers and committees so that the purpose of the organization is served.
Vice President: The Vice President shall assist the current president with their duties listed above. The vice president will carry out duties as delegated by the president and carry out the duties of president in the absence or inability of the president to serve, except in the case of an elected co/assistant president.
Fundraising: Fundraising oversees all fundraising activities for the organization. This includes research, promotion and implementing fundraisers.
Secretary: The secretary shall keep all records of the organization, take and record minutes, prepare the agenda, handle correspondence, and send notices of meetings to membership. The secretary also keeps a copy of the minute’s book, bylaws, rules, membership list and any other supplies and brings them to meetings.
Treasurer: The treasurer shall keep an accurate record of all receipts and expenditures, and pay out funds in accordance with the approval of the executive board. They will present a financial statement at every meeting and other times of the year when requested by the executive board, and make a full report at the end of the year. The treasurer will also taxes in accordance with the schedule. Treasurer will also file all required filings with the State according to the schedule, and must notify the President upon completion.
Your PTO has many fun and important programs. If you have any interest in contributing your time and talents to help these programs be successful, click on a program link to learn more about volunteer opportunities in that area. There is NO obligation to commit.
*PLEASE NOTE: You must be cleared by the school district to volunteer in any capacity. If you have not been cleared, please complete the background check online at: http://tahomavolunteers.hrmplus.net/
Contact information for each department can be found here.
Click here to see upcoming volunteer opportunities.